AGM 2019 - 17th Feb

[Trev]

The AGM is coming up


Please let me know any AOB you want raised in advance and give thought to whether you are happy to continue in your current office or would like to offer support etc


The current officers are:


Club President for Life - Mel Melis 


Chair (and designated old person / responsible adult) Trevor

Treasurer - Rodge
Quartermaster (and new head of terrain) - Laurence 'Red Squirrel'

Head of Media and Communications - Liam

Head of catering - Adam - he's a man with a can!

R&D - Pete (research and design - who else?)

Head of Manufacturing - Mark

Head of Art Dept - Ryan

Minister for small and medium sized enterprises - Alex for his services to Kickstarter

Ministress for Suspension of Disbelief - Leanne (she is the Inquisition)

Minister of Magic (MTG) Matt

Minister of Probabality - John - the dice God

Minister of Enthusiasm - Lawrence 'Fitzpringle'

Minister for effort - Nic - how far did you travel to get here?

Ambassador for 40K Liaison - Rich



Other Agenda items

• Club Finances 
  
• Finance raising initiatives
• Club shirts - the away kit! (and mugs?)
  
• 2018 Awards 
  

                Beardiest 2018
                Best game 2018 
                Best new terrain piece 2018 
                Best new Army 2018 
                Best roleplaying game 2018
                Person voted most likely to achieve a #712 hobby streak (official rules)
                Most sporting player 2018 
                Best loser 2018 (i.e. with grace, not best at losing) 

• Any other Business
  

[Trev]

Lost Legion (formerly Warlords Wargaming St Albans) AGM February 2019


Trevor appointed to Chair meeting

A short encouraging word from Mel Melis, Club President for Life

Apologies for Absence received from Kevin Payne

Election of Officers

All officers retained in role:

Club President for Life - Mel Melis

Chair (and designated old person / responsible adult) Trevor
Treasurer - Rodge
Quartermaster (and new head of terrain) - Laurence 'Red Squirrel'
Head of Media and Communications - Liam
Head of catering - Adam - he's a man with a can!
R&D - Pete (research and design - who else?)
Head of Manufacturing - Mark
Head of Art Dept - Ryan
Minister for small and medium sized enterprises - Alex for his services to Kickstarter
Ministress for Suspension of Disbelief - Leanne (she is the Inquisition)
Minister of Magic (MTG) Matt
Minister of Probabality - John - the dice God
Minister of Enthusiasm - Lawrence 'Fitzpringle'
Minister for effort - Nic - how far did you travel to get here?
Ambassador for 40K Liaison - Rich

New Roles
Leanne volunteered as Club Financial Secretary
Rodge will audit Club Finances
Mark volunteered to set up Club Web page

Club Finances

Trev highlighted that the club balance this time last year was over £150.

The invoices for hall hire to the end of 2018 have been paid and the club holds a balance of £40.65.

January invoice £261.60

February to date £196.20

Deficit circa £350

Hall and garage cost £65.40 per week for 4pm to 10pm  hire after discount.  This requires an average attendance of 11 or 12 people to attend weekly to break even.  We have a membership of people who consider themselves members of over 24 but have been averaging 7 or 8 each week.  This means we need to make changes as the current situation is not sustainable.  We also need to make good the existing shortfall.

Suggestions: 

Reduce the hours to 4pm to 9pm with those who wish to stay beyond meeting the cost of the additional hour (£10).  Adopted.

Increase the weekly fee.  Weekly fee to be increased to £7.00 for those attending sporadically but £5 for those attending more than once a month for second and subsequent visits.  Agreed to trial and review after 2 months.

Club Membership.  Agreed to £10 every 6 months membership fee.  Leanne to hold register

Ensure the tuck box holds cans of drink in stock.  Consider price increase for cans to £1.  Adam not present but volunteered in his absence.

Donations. These have previously been refused however will now be gratefully accepted

Second Wave Club Shirts

Matt was thanked for his efforts in creating the Club Polo shirts that raised a significant amount for the club (£120+).  An away kit was discussed as well as club mugs, dice, dice trays and dice bags etc.  Matt to coordinate 

More Fundraisers: 

Rodge suggested Bring and Buy/table sale and Dreadball tournament with £5 entry.

MTG tournaments as club Fundraisers

Trev highlighted that setting up a wargame that could be played remotely by those that can't get down to the club regularly wold be a good method of generating income  from those who consider themselves as club members.  En Garde! £5 monthly turn - will soft launch in Feb  and officially start in March.

Salute Tickets:  11 people confirmed they required a ticket. Lawrence Alman agreed to

Club Show Games

A brief discussion regarding which conventions the Club wished to attend.

Red Squirrel & Ross agreed to host a Brothers in Arms demonstration at Comicon St Albans

Trev agreed to prepare something for RoBiN 2020 in Nottingham

Rodge suggested being present at the local model Show at Plinston Hall in Letchworth to attract new members

Club Invitationals

It was highlighted that as a Club we do big games well and inviting other local clubs to experience this as a team might also encourage crossover memberships.

Trev to update Club details in Wargaming Press

Club Awards

Only three people had provided their votes in advance of the meeting.  These entries will become the nomination shortlist and the options will be presented as a poll. shortly.

AOB

Kelvin thanked for donation of the club trolley which has made the garage run quicker and easier.

Meeting closed 6.30pm